May 4, 2020
By Adam Bobker and Anastassia Trifonova
The use of e-filing and video conferencing to keep the Courts open during the Covid-19 pandemic is increasing. The Court and its staff, along with counsel and litigants are largely working from home. Although the Courts have suspended many deadlines and limitation periods and postponed many hearings, the Courts are still open and able to receive electronic filings and communicate with counsel. Therefore, during the pandemic, existing proceedings can continue to be prepared for a hearing on the merits, new proceedings can be started, and urgent matters continue to be heard remotely. All of this has been made possible by the use of e-filing and telephone and video conferencing.
The justice system has been somewhat behind the times when it comes to the use of electronic documents and communications technologies. That being said, in the Federal Court, which sits across the Country, the Court has been using its dedicated video conferencing facilities quite routinely to allow counsel to attend hearings remotely. Nevertheless, having had to quickly increase the use e-filing and electronic communications tools during the pandemic, the tools will only become more commonly used in the Courts. As Chief Justice Morawetz of the Ontario Superior Court has been quoted as saying1: “[W]e have been forced, and the Ministry has been forced, to accelerate its plans on moving to electronic hearings and also electronic filings and we cannot go back.”
Perhaps this modernization by way of the Court’s use of electronic systems will be part of broader changes in the civil justice system. As Justice Abella of the Supreme Court of Canada has recently noted2: “[W]e still conduct civil trials almost exactly the same way we did in 1906. Any good litigator from 1906 could, with a few hours of coaching, feel perfectly at home in today’s courtrooms. Can we say that about any other profession.” As Justice Abella noted in her article, 1906 was the year that Roscoe Pound, an American legal scholar and educator, had “criticized the civil justice system’s trials for being overly fixated on procedure, overly adversarial, too expensive, too long and out of date”.
Federal and provincial courts continue to issue directions and notices regarding practice during the COVID-19 pandemic. Below, we summarize key practise directions and notices of the Federal Court and Ontario Superior Court. As physical distancing continues, the Courts are signaling an increased willingness to hear matters by telephone and video conference.
The Federal Court
The current Practice Direction and Order includes:
The Ontario Superior Court of Justice
Key notices with respect to civil matters:
As such, under the current practice before the Ontario Superior Court of Justice:
As litigation counsel continue to serve their clients interests during the pandemic, it appears that the use of e-filing and telephone and video conferencing will only increase. It is a general principle of interpretation of the Federal Courts Rules that the Rules “shall be interpreted and applied so as to secure the just, most expeditious and least expensive determination of every proceeding on its merits.” It will be interesting to see how the lessons learned during the Covid-19 pandemic will be applied into the future in accordance with this principle.
1 The Lawyer’s daily, “‘Paper-based system is not going to exist anymore,’ Chief Justice Morawetz says of post-COVID-19 court”, by Amanda Jerome
2 Globe and Mail, “Our civil justice system needs to be brought into the 21st century”, by Rosalie Silberman Abella
5 Practice Direction and Order (COVID-19): Update #2, April 29, 2020 – this Practice Direction and Order is an amendment and should be read in conjunction with the April 4th Practice Direction and Order.
6 Ibid at para 3
7 Ibid at para 4
8 Ibid at paras 4-5
9 Ibid at para 5
13 Ibid at 5-7
19 See Notice to the Profession, the Public and the Media Regarding Civil and Family Proceedings, March 15, 2020 and Notice to the Profession, the Public and the Media Regarding Civil and Family Proceedings – Update, April 2, 2020
20 Emergency Management and Civil Protection Act, RSO 1990, c E9, Order Under Subsection 7.1 (2) of the Act - Limitation Periods, O Reg 73/20
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